CLARK COUNTY CASTING AND CONSERVATION CLUB, INC. BY-LAWS
AS AMENDED AND AND ADOPTED MAY 14,1962
At a regular meeting of the Board of Directors of the Clark County Casting and Conservation Club, Inc. held at 8 PM May 14, 1962 at the clubhouse with the approval of the following members of the Board of Directors:
Robert Rambo, President
Donald Holmes, Vice-President
Charles Zehr, Secretary
Arthur Brooks, Treasurer
William Vissing Jr., Chairman of the Board
Ewing Hall, Director
James English, Director
Clarence Schiller, Director
Clarence Schmidt, Director
Frank Tepple, Director
The following amended by-laws of said Clark County Casting and Conservation Club, Inc. were unanimously adopted by the Directors of said club.
This organization shall be known as the Clark County Casting and Conservation Club, Inc.
The object of this club shall be to work towards and encourage a higher development of conservation pertaining to wildlife in our state, and to assist each other in the attainment of good moral character and brotherhood.
The principal office of this club shall be in the city of Jeffersonville, the county of Clark, in the state of Indiana.
Regular membership meetings shall be held on the first Monday of each month, during the year, at the clubhouse, on the club grounds in Utica Township, Clark County, Indiana.
Special meetings of the club may be called by the President, by the Board of Directors, or by a petition of at least fifteen (15) members of the club who are in good standing. Notice of the regular meetings of the members shall be deemed waived by the members thereof, but in the case of a special meeting, notice to the members thereof shall be given by the Secretary by a written notice mailed to each member in good standing, stating the place, time, and purpose of said meeting.
The presence of fifteen members in good standing, in person only, shall constitute a quorum and each member in good standing shall be entitled to one vote.
The President shall call meetings of the members to order and shall preside at all meetings of the members of the club, and in the absence of the President, the Vice President shall preside. The Secretary will act as Secretary at all meetings, but in the absence of the Secretary the, the presiding officer may appoint any person to act as Secretary of the meeting.
BOARD OF DIRECTORS
The business and property of the club shall be managed by and controlled by a Board of Directors consisting of ten (10) member-directors. Said Board of Directors shall consist of a seven-tenths (7/10) majority of members being legal and permanent residents of the State of Indiana and shall have maintained such legal and permanent residence in the State of Indiana for a period not less then one year preceding their nomination for office. The Directors shall be elected by ballot by plurality of vote of members at a meeting to be held annually on the first Monday of December of each year, and each Director shall serve for a period of one (1) year from the second Monday in January next after such election, or until their successors are qualified and elected. (Any Director failing to attend three (3) consecutive Directors’ meetings without valid cause shall be discharged as a Director. In the event of a vacancy in the Board of Directors, the vacancy shall be filled by a majority vote of the remaining members of the Board.)
The meetings of the Board of Directors shall be held on the second Monday of each month at any place convenient to all the members of the Board; and special meetings of the Board may be called by the President or Chairman of the Board and notice to the members thereof shall be given in person by the President, the Chairman of the Board, or the Secretary of the club. A majority of the existing Directors shall constitute a quorum, and an act of the majority of Directors present at a meeting at which a quorum is present shall be an act of the Board of Directors.
At all meetings of the Board of Directors, the Chairman of the Board, or in his absence, the President, or in the absence of both of these officers, a member of the Board to be selected by the members present, shall preside. The Secretary of the club shall act as Secretary at all meetings of the Board, and in the case of his absence, the chairman of the meeting may designate any member to act as Secretary.
The Board of Directors at each Board of Directors meeting obtain from all such members responsible for the receipts of the clubs activities or other sources of continuous nature such as club property rentals, membership fees etc., a statement of profit (or loss) for the monthly period preceding, showing in detail, gross receipts, disbursements and net amount. Said statements to be entered and upon such forms as the Board of Directors may prescribe. All receipts thereby due the club shall accompany the statement.
In addition to the powers and authorities of these by-laws expressly conferred on them, and the powers conferred upon them by law, the Board of Directors may execute all such powers of the corporation and do all such law, acts, and things as are not by statute, or by the articles of incorporation or by these by-laws directed or required to be exercised or done by the members thereof. Without prejudice to such general powers or the other powers conferred by statute it is hereby expressly declared that the Board of Directors shall have the following powers, that is to say:
(a) To purchase or otherwise acquire for the corporation, any property, rights, or privileges which the corporation is authorized to acquire, at such price or consideration and generally upon such terms; conditions as they see fit; and at their discretion to pay therefor either wholly or partially in money, bonds, or debentures, or other securities of the club.
(b) To create, make and issue mortgages, bonds, deeds of trust, trust agreements, and negotiable, or transferable instruments and securities, secured by mortgages, or otherwise, and to do every other act and thing necessary to effect the same.
(c) To appoint any person or corporation to accept and hold in trust for the corporation, any property belonging to the club, or in which it is interested for any other purposes, and to execute such deeds, do all things requisite in relation to any such trust.
(d) To acquire, own, hold, use, lease, mortgage, pledge, sell, convey, or otherwise dispose of the property of the corporation, real or personal, tangible or intangible.
(e) All checks, drafts or other obligations of the corporation shall be signed by such officers of the corporation or by such other person or persons as may be thereunto authorized by the Board of Directors.
EXECUTIVE OFFICERS – DUTIES
Executives of the corporation shall be a Chairman of the Board, a President, a Vice-President, a Secretary, and a Treasurer, each of whom shall be chosen by the Board of Directors on the second Monday in January of each year. Each officer shall hold office until his successor is chosen and vacancies in any office may be filled at a regular meeting of the Board.
The Chairman of the Board of Directors shall preside at all meetings of the Board of Directors.
The President shall preside at all meeting of the members in the absence of the Chairman of the Board of Directors shall preside at all meetings of the Directors. He shall have power to sign and execute all contracts and instruments of conveyance in the name of the corporation, to sign checks, drafts, notes and orders for the payment of money, and appoint and discharge committees, and shall have general and active management of business affairs of the corporation and shall perform all the duties usually incident to the office of the President.
The Vice-President shall have such powers and perform those duties as designated to the President in his absence.
The Treasurer shall have custody of all funds and securities of the corporation which may come into his hands. He shall sign and endorse, notes and other obligations of the club on its behalf and shall, upon request of the Board of Directors, render a statement of his cash account. He shall keep regular entries in a book to be kept by him for purpose, a full and accurate account of all the monies received and paid by him on account of the corporation. He shall at all reasonable times exhibit his books and accounts to any Director of the club upon application during business hours of the day, and he shall perform all acts incident to the position of Treasurer, subject to the control of the Board of Directors. He shall be bonded in the amount specified by the Board of Directors, bonding fee to be paid by the club. At the conclusion of his term in office he shall relinquish all records pertaining club business, to his successor.
The Secretary shall keep all minutes of all meetings of the Board of Directors and all meetings of members; he shall attend to the giving and serving of all notices he may sign with the President or Vice-President, in the name of the corporation, all contracts and instruments of conveyance authorized by the Board of Directors, and he shall fix the seal of the corporation thereto; he shall have charge of the membership accounts of the club, and shall keep an accurate financial account each member of the club. His books shall be subject to inspection by any member of the Board of Directors at all reasonable hours, and he shall in general perform all duties incident to the office of Secretary, subject to the control of the Board of Directors. He shall be bonded in the amount specified by the Board of Directors, bonding fee to be paid by the club. At the conclusion of his term in office he shall relinquish all records pertaining club business, to his successor.
Any Committeeman appointed by the President or the Board of Directors who shall have custody of club funds for extended periods shall submit a financial report at each Board of Directors meeting or at such times designated by the Board of Directors. He shall be bonded in the amount specified by the Board of Directors, bonding fee to be paid by the club. At the conclusion of his term in office he shall relinquish all records pertaining club business, to his successor.
All membership applications, new or renewals, shall be approved by the Board of Directors.
Any member becoming a candidate for office must be a member in good standing for a period of not less then three (3) consecutive years prior to the election of officers.
Any member whose membership has been revoked may not be reinstated, however a member may be suspended from club activities pending disposition of his case.
The Board of Directors shall have discretionary powers to revoke the membership of any member convicted of a violation of game laws, state or federal.
The corporation seal shall be a circular seal with the words “Clark County Casting and Conservation Club, Incorporated, Jeffersonville, Ind.” and the word “Seal” inscribed thereon. The seal shall be in charge of the Secretary.
ADMENDMENTS TO BY-LAWS
The Board of Directors shall have power to make, amend and repeal the by-laws of the corporation by vote of a majority of all the Board of Directors, at any regular or special meeting of the Board.
I, Charles M. Zehr, Secretary of the Clark County Casting and Conservation Club, Inc., do hereby that the foregoing is a true and complete copy of the by-laws of said corporation, as amended, and that the same are in force at the date specified herein.
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the Seal of said corporation, this 14th day of May, 1962.
Charles M. Zehr, Secretary